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Mental Health IssueR34-1NCT05629013

TEAMS R34 #1 After-Action Reviews in Child Welfare Services

A study testing After-Action Review in people with Mental Health Issue and Children, Adult, run by University of California, San Diego at 1 site in United States.

Completed

Finished. The study has ended and is not enrolling. Results may be posted on the official record.

Official record

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Trial summary

This project proposes to improve successful mental health service linkage in Child Welfare Services (CWS) by adapting and testing the After Action Review (AAR) team effectiveness intervention to augment the Child Family Team (CFT) services intervention. Read more about this study

Who is it for?
Ages 18 years and older
Conditions the study is for
Mental Health Issue, Children, Adult
What is being tested?
After-Action Review
Could I receive a placebo?
No, everyone receives an active treatment
How many people
280 participants
Where
1 siteUnited States
Study dates
28 Jul 2023to 31 May 2025
Phase
Interventional

Key requirements

Who can take part, as listed by the sponsor. Only the study team can confirm whether you are eligible, so take this list to your doctor.

  • Ages 18 years and older
  • All sexes
  • No healthy volunteers
  • Adult, Older adult

Who may be able to join

  • (For leaders) Employed as one of several CWS leadership positions: CWS Director, CWS Deputy Director, CWS Regional Manager; (For caseworkers) Employed as a caseworker in one of the two participating regions for the proposed study.
  • Plans to remain employed for at least six months beyond study initiation
  • Speaks English or Spanish
  • Member of CFT with one of the participating CWS caseworkers. CFT members can include mental health services provider, Court Appointed Special Advocate (CASA), educational representative, and other supports
  • Speaks English or Spanish
  • Inclusion Criteria for parents/caregivers with active CWS cases
Show all 12Show fewer
  • Parent/caregiver of child aged 6-17 with an open CWS case
  • Initial CFT meeting for open CWS case has not yet been held (Aim 3)
  • Speaks English or Spanish
  • Inclusion Criteria for children with active CWS cases (for mental health service linkage data extraction only--will not engage in any study activities)
  • Child aged 6-17 with an open CWS case
  • Mental health services need/s (identified by the CWS caseworker via CANS screening in advance of the initial CFT meeting, during which consensus is reached regarding the Action Plan and service referral)

Who cannot join

  • Individuals who do not meet inclusion criteria are not eligible to participate in this study.

Trial locations and contacts

1 site in 1 country.

United States1 site
  • UC San Diego - IN STEP Children's Mental Health Research Center

    San Diego, California, 92123

Other trials in United States

About this study

This project proposes to improve successful mental health service linkage in Child Welfare Services (CWS) by adapting and testing the After Action Review (AAR) team effectiveness intervention to augment the Child Family Team (CFT) services intervention. Despite being both required and a collaborative approach to service planning, CFT meetings are implemented with questionable fidelity and consistency, rarely including children and families as intended. By inclusion of child and family voice, the AAR-enhanced CFT should lead to increased fidelity to the CFT intervention and greater levels of parental satisfaction with the service and shared decision-making, thus resulting in enhanced follow-through with Action Plans and linkage to mental health care for children.

Read the detailed description

The proposed project will address the following aims:

Aim 1. Conduct a qualitative needs assessment targeting the ongoing implementation of the CFT services intervention in a large, publicly funded, CWS. A qualitative inquiry consisting of interviews and focus groups with key stakeholders will result in the preparation of an action plan to address identified gaps between the current and desired CFT services intervention outcomes.

Aim 2. Adapt and tailor the AAR implementation strategy to address the CFT services intervention needs.

Aim 3. Assess mechanisms of the AAR team effectiveness intervention for CFT implementation.

Being tested
After-Action Review
Keywords
Child Welfare Services, Team Effectiveness Research, Shared Decision Making

What participants receive

What participants receive. In a randomised study each person is assigned to one group by chance.

  • After-Action ReviewBehavioural

    After-action reviews, or debriefs, are a relatively simple, inexpensive, and quick, tool to improve learning, performance, and the effectiveness of teams and individuals. After-action reviews are active self-learning processes wherein participants reflect on specific performance episode to actively engage in self-discovery and improve learning in a non-punitive/non-judgmental manner to result in enhanced performance. This proposal aims to apply the team effectiveness intervention of the after-action review (AAR) to the services intervention of the Child and Family Team (CFT) meetings currently used in the CWS.

Study groups in NCT05629013
Study groupRoleWhat they receive
Child Family Team (CFT) as UsualNo interventionThe CFT is a family meeting model that is an existing mechanism being implemented systemwide in San Diego County Child Welfare Services (CWS). Each child or youth is required to have a CFT meeting within sixty days of entering the CWS to identify areas of behavioral, emotional, or social needs, and to complete an initial case Action Plan.
Child Family Team (CFT) with After Action Review (AAR)ExperimentalCFT is being augmented with the after-action review.
Receives: Behavioral: After-Action Review

What is being measured

The primary outcome is the main question the study is designed to answer.

  1. Collaboration & Satisfaction About Care Decisions (CSACD)

    Items from the Satisfaction subscale of the Collaboration \& Satisfaction About Care Decisions (CSACD) measure was used in this study to assess satisfaction with the decision-making process, and satisfaction with the decision itself. Each participant completes the CSACD Satisfaction items immediately following their completion of the intervention (<1 hour). Participants respond to each item using a 7-point likert-type scale ranging from 1=strongly disagree to 7=strongly agree. Higher values indicate greater satisfaction.

    Measured: through study completion, ~9 months

  2. San Diego (SD) County Behavioral Health Administrative Data

    For child welfare involved youth with behavioral health treatment plans, SD County Behavioral Health Administrative Data will be assessed to determine successful service linkage. Data indicate whether or not a child welfare involved youth utilized behavioral health services at any time through study completion.

    Measured: through study completion, ~9 months

  3. Mathieu Team Processes Scale

    Three subscales of the Mathieu Team Processes Scale were administered to participants immediately following study participation (<1 hour) to assess the team process of the CFT. The subscales included goal specification, strategy formulation, and coordination. Participants respond on a scale ranging from 1=Not at all to 5=to a very great extent. Scale scores are computed by calculating the average item response. Higher scores indicate better team processes.

    Measured: through study completion, ~9 months

Secondary outcomes (6)
  1. Acceptability, Feasibility, and Appropriateness of Intervention Measure

    This 12-item measure will be administered to CFT+AAR participants immediately following completion of the CFT+AAR intervention (<1 hour). The measure includes three subscales assessing the After-Action Review's 1) Acceptability (appealing, liked, and welcomed in their setting), 2) Appropriateness (fitting, suitable, and applicable in their setting), and Feasibility (possible and doable in their setting). Each item is rated using the following response options: 1=completely disagree, 2=disagree, 3=neither agree nor disagree, 4=agree, and 5=completely agree. Subscale scores are calculated by averaging responses for items representing acceptability, appropriateness, and feasibility, respectively. Higher scores reflect greater acceptability, appropriateness, and feasibility.

    Measured: through study completion, ~9 months

  2. Card-Sorting Task

    Card sorting elicits individual mental models to understand how participants structure their knowledge. In closed card sorts, participants are similarly given a set of key concepts, but participants are given pre-defined categories that each concept must be sorted into. Within team environments, card sorting can be used to examine the degree to which team members are thinking about key concepts in a similar manner (e.g., team mental models) by comparing the categories and sorted content across members. For this proposal, each participant will complete the card sorting task immediately following completion of the intervention (<1 hour). The card sort task includes 11 tasks that participants bust organize into CFT member roles. Card sorts can be scored by analyzing team-level same bucket counts. Team-level same bucket count scores range from 0 to 11. Higher scores indicate greater shared mental model.

    Measured: through study completion, ~9 months

  3. McAllister Affect-Based Trust

    The 5-item scale assesses perceptions of affect-based trust amongst CFT members. Items center on individual's perceptions that team members can share ideas freely, that team members listen to one another, that team members care for one another, and that team members are invested in working well with one another. Each participant will complete the measure immediately following their completion of the intervention (<1 hour). Participants respond on a scale ranging from 1=strongly disagree to 7=strongly agree. Scale scores are computed by calculating the average item response. Higher scores indicate greater trust.

    Measured: through study completion, ~9 months

  4. Psychological Safety

    Edmondson's 7-item Psychological Safety Climate Measure evaluates perceptions of the work environment (in this case, the CFT meeting) as being one wherein policies and procedures foster a safe and comfortable space for interpersonal risk. Each participant will complete the Psychological Safety Climate Measure immediately following their completion of the intervention (<1 hour). Participants respond on a scale ranging from 0=doesn't apply at all to 4=entirely applies. Overall scale scores are computed by calculating the average item response. Higher scores indicate greater psychological safety.

    Measured: through study completion, ~9 months

  5. State-Wide CFT Fidelity Tool

    The CFT Meeting Observation Tool is intended to support agencies in evaluating quality of and adherence to intended practice of child and family team (CFT) meetings. Research team observers of the CFT will complete the observation tool throughout the duration of CFT observation indicating the extent to which certain CFT quality practices were present during the CFT meeting. Response options range from 1=strongly disagree to 4=strongly agree. A CFT fidelity score is calculated by taking the average score across items. Higher scores reflect greater fidelity.

    Measured: through study completion, ~9 months

  6. Knoll and Van Dick Silence Measure

    Knoll and Van Dick's Silence Measure includes two subscales representing acquiescent silence and quiescent silence. Participants respond on a scale ranging from 1=strongly disagree to 7=strongly agree. Scale scores are computed by calculating the average item response. Higher scores indicate greater acquiescent and quiescent silence.

    Measured: through study completion, ~9 months

Timeline

From the start of the study to its completion; the mark is today. Estimated dates are the sponsor’s plan.

  1. First posted29 Nov 2022
  2. Study start28 Jul 2023
  3. Primary completion31 May 2025
  4. Study completion31 May 2025

Resources

More details

For doctors and researchers: how the study is designed, who runs it, and its registry IDs.

Study design
Study type
Interventional
Phase
Phase N/A
Primary purpose
Health services research
Allocation
Randomised
Intervention model
Parallel groups
Masking
None (open label)
Enrolment
280 participants (actual)
IDs, dates and publications
ClinicalTrials.gov ID
NCT05629013
Sponsor's protocol ID
803821
Other IDs
P50MH126231-01A1
Acronym
R34-1
Status last verified
Aug 2026
First submitted
2 Nov 2022
Last updated
1 Sep 2026
FDA-regulated drug
No
FDA-regulated device
No
Individual data sharing
No

Publications

  • Sklar M, Kenneally R, Aarons GA, Fettes DL. Applying after-action reviews to child and family teams to improve mental health service linkage within child welfare services: a study protocol. Implement Sci Commun. 2023 Oct 5;4(1):121. doi: 10.1186/s43058-023-00479-3.

    PubMed 37798808

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